Collaborative Technology Tools Organizations Utilize

Published May 8, 2013 by Mayrbear's Lair

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Galsworth’s (2005) research postulates that more organizations are committed to excellence. They strive to make the workplace safe, simple, more logical, standardized, fluid, linked and more cost effective from continual systematic upgrades.  He identifies this strategy as the “journey to lean.”  It constitutes a voyage of discovery that examines and then eliminates obstacles and barriers that lie in its critical path. In other words it is an excursion where material follows as it travels through the company and advances their value. When an organization takes on the work of a lean conversion, it establishes an environment that needs to change, improve or eliminate just about everything under the roof.  Organizations that choose to go lean do so to dramatically lower costs, simplify the production process, and produce a fundamentally safer environment (Galsworth, 2005).

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Bresciani and Eppler’s (2013) research purports that visualization is a relevant phenomenon that effects knowledge sharing. Their studies conclude that visualization techniques can increase productivity, recall, learning and other important measures (Bresciani & Eppler, 2009). Individuals that grew up as part of the Star Trek generation, for instance, evidence the impact of this visualization phenomenon by the advances in modern technology that were inspired by sci-fi shows like this. Cell phone designs, for example, that flip up were clearly inspired by the communication devices the officers operated on the show. In addition, computer terminals and intelligent systems that use female voice technology to communicate instructions are reminiscent of the of the computer systems from that series. Technological advances like these display the power of visualization that affected young impressionable minds that watched shows like Star Trek and were inspired to pursue a career in science and technology that led to some of these modern advances that most everyone of us now utilize in one form or another in our lives and organizations.

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The effective collaborative technologies some organizations rely on, like ours, support a virtual work space. In this virtual environment they create a comprehensive system that transforms traditional business organizations into cost effective enterprises where outcomes are not just repeatable but are also sustainable. For example, at one previous place of employment, we organized and maintained important client documentation in large filing cabinet systems. These large pieces of furniture occupied extensive office space. In addition, when cabinets became full, old files were removed and shipped to warehouses for storage. Today, the organization has incorporated flash storage devices and thumb drives to replace these archaic filing systems. This collaborative effort eliminated the need for bulking filing cabinets and allows access to documentation and information from remote locations. Significant data that was once stored in warehouses are now easily accessed, managed, shared, and stored quickly on small devices or from online storage facilities for a fee. In addition, email has replaced the traditional method of communication, letter writing, and other forms of correspondence in organizations. Advances in communication systems now allow individuals to work by communication through various portals, from remote regions to transmit larger volumes of information with services like Dropbox, social media networks like Twitter, Facebook and Instagram, as well as other systems designed to enhance the communication experience (Drucker & Bruckentstein, 2013). Production and systems can still be managed and operated so long as there is internet access that allows a company to maintain open frequencies. When it comes to what makes a virtual office profitable we have discovered it consists of the same components that makes a large corporation profitable, establishing and applying efficient systems that technology tools offer.

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References:

Bresciani, S., Eppler, M. (Writers), & Frei, G. (Director). (2009). Visualization for knowledge sharing: Experimental evidence [Motion Picture]. Galen University. Retrieved April 23, 2013, from https://www.youtube.com/watch?v=wsHlO8UXaLw

Drucker, D., & Bruckentstein, J. (2013). Technology tools for today’s high-margin practice. Hoboken, NJ: John Wiley & Sons, Inc.

Galsworth, G. (2005). Visual workplace visual thinking. Portland, OR: Visual-Lean Enterprise Press

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